Appointment Scheduling & AI Receptionist
Take the Stress Out of Scheduling
Your spa should feel like a retreat — not a paperwork jungle. With Wellness Desk’s AI Spa Receptionist, you can automate the front desk and keep everything running smoothly
Build Loyalty with Smart Follow-Ups
Clients don’t just want treatments — they want to feel remembered and valued. Wellness Desk’s AI-driven follow-ups make every client interaction meaningful
Grow Your Spa’s Online Presence with AI
Managing social media shouldn’t feel like a second job. With Social Wave, your AI Social Manager, you can create, schedule, and publish content directly from your CRM
Smart, Professional Invoicing Made Easy
Say goodbye to spreadsheets and awkward payment talks. And Wellness Desk lets you create sleek, branded invoices in seconds and track payments effortlessly
A Lightweight, AI-Enabled CRM Designed for Spas
Wellness Desk was built specifically for spas — simple, intuitive, powered by AI to cut down admin work. No technical expertise needed
Performance Analysis
We’re driven beyond just finishing the projects. We want to find smart solutions.
Grow your spa effortlessly with AI-powered booking, client care, social media, and invoicing — all in one smart CRM
For stress-free spa growth, Wellness Desk uses AI to simplify bookings, nurture clients, manage social media, and handle invoicing — so you can boost loyalty, revenue, and client happiness with ease!
From smart front-desk scheduling to automated client care and social media growth, Wellness Desk gives spas everything they need in one lightweight, AI-enabled platform
AI Receptionist Assistant
Smarter Bookings, Happier Clients
Seamless scheduling support that reduces no-shows and frees your team to focus on spa experiences.Manage appointments, send AI reminders, and handle client questions all in one place.
AI Client Care & Retention
Turn First-Time Guests Into Loyal Clients
Nurture client relationships without the manual work. Generate review requests, automate personalized notes, and create custom offers. Boost loyalty and increase retention through AI-driven rewards
Social Wave Manager
Grow Your Spa's Online Presence with AI
Keep your spa visible without the hassle.Effortlessly generate posts, schedule promotions, and grow your audience.Build awareness and stay top-of-mind with AI-powered social tools.
AI-Simplified Invoicing & Payments
Payments shouldn't slow you down
Stay professional while keeping finances effortless.Generate branded invoices in seconds and track payments in real time.AI reminders help your spa stay organized, trustworthy, and stress-free
Meet our new updated screen
What’s our monthly pricing subscription
No contracts no surprises just value. Invest in software that pays for itself
We believe spa software should be as stress-free as your client experience. That’s why Wellness Desk offers:
- Clear, upfront pricing with no hidden costs
- Cancel-anytime flexibility — no long-term contracts
- A free trial so you can try risk-free
Wellness Desk isn’t just a tool — it’s a growth engine. With features designed to increase revenue and save time, most spas see ROI in the first month.
- Reduce no-shows with automated reminders
- Fill your schedule faster with social media tools
- Retain more clients with loyalty & follow-ups
- Save hours weekly with automated admin tasks
What our client say about us
We stopped losing money to missed calls
Before using this AI system, we were missing 15–20 calls a day. I run a small spa, and most of the time I’m in treatment, so the phone just kept ringing. I didn’t realize how many clients were slipping away until we connected with Wellness Desk. From day one, the Wellness Desk answered every call instantly, booked appointments, and even handled FAQs. My calendar filled up without me doing anything. We saw a 28% increase in weekly bookings just because we weren’t losing calls anymore. This system literally pays for itself. It’s like having a receptionist who never sleeps, never takes a day off, and never misses a client.
Amira K
Owner of Delight Spa
My no-shows dropped, and repeat clients came back
What impressed me most was the automation.The AI sends reminders, follow-ups, review requests, and even brings back clients who haven’t visited in a while. Before, no-shows and silent clients were a big problem. Now, the system automatically reminds them, texts them, and even suggests offers to re-engage old clients. My no-shows dropped by almost half, and we reactivated more than 30 past customers in the first month. This CRM is not just a receptionist. It's a full marketing assistant who makes sure no customer is forgotten.
Daniela R
Owner of Beauty Spa
I finally got my time back and my spa grew
Running a spa means juggling everything: treatments, staff, scheduling, messages, marketing… I was drowning in admin work. After switching to the Wellness Desk, my workload dropped dramatically. It answers messages across phone, SMS, WhatsApp, and website chat. It schedules appointments, reschedules, cancels and keeps everything synced with my calendar. For the first time, I can focus on customer experience instead of my phone. We’ve grown our revenue because I’m not stuck doing admin work all day. I honestly feel like I hired a full-time employee for the price of software.
Sophia T
Owner of Wonder Spa
Clients love the fast response even at midnight
The biggest surprise for me was how much our clients LOVE the instant replies. We get so many late-night messages from people asking about availability, prices, or wanting to book for the next day. Before, they had to wait until morning, and many would go to another spa. Now, the Wellness Desk handles everything instantly, 24/7. It answers questions, checks our real-time calendar, and confirms appointments on the spot. Clients keep saying, ‘Your customer service is amazing!’ Little do they know… It’s our AI working behind the scenes. We’re getting more last-minute bookings than ever before.
Daniela R
Owner of Deluxe Spa
The system brought structure and professionalism to my business
I run a busy spa, but didn’t have a proper system in place, just a mix of WhatsApp, a notebook, and my memory. Things got messy: double bookings, forgetting who I needed to follow up with, and losing track of customers. After switching to Wellness Desk, everything became organized. Every message is handled properly, every booking goes into the calendar, clients get reminders automatically, and the system even asks for reviews once the service is done. My spa looks more professional, clients trust us more, and our Google reviews have nearly doubled. This system made us feel like a modern, well-managed business overnight.
Daniela R
Owner of Elegant Spa
Spa CRM Frequently Asked Questions?
Do I need to be tech-savvy to use this CRM?
Nope! Wellness Desk was designed for spa professionals, not software experts. The interface is calming, intuitive,and easy to use from day one
How long does it take to set up?
Your spa can be fully set up in under 90 minutes.
Do I need a credit card to start my free trial?
No credit card required. You can try Wellness Desk completely free before deciding if it’s right for your spa.
Can I send automatic appointment reminders?
Yes! Automated confirmations and reminders are included to help reduce no-shows.
Does it help with client retention?
Absolutely. With built-in follow-ups, loyalty perks, and review requests, you’ll keep clients coming back.
Does the CRM handle invoicing?
Yes, you can generate professional invoices in seconds.
Are there hidden fees?
No. Wellness Desk has transparent pricing with no hidden fees of any kind.
Can I cancel anytime?
Yes, there are no contracts. You can upgrade, downgrade, or cancel whenever you choose
Which plan is right for me?
Entry Plan is ideal for small spas getting started. Standard Plan is best for growing spas with higher call volume. Professional Plan is perfect for large or multi-location spas needing maximum AI minutes and support.
What kind of support do you offer?
All plans include friendly customer support via email. Growth and Premium plans include priority support and dedicated assistance
Do you offer training?
Yes — we provide simple tutorials and resources to help you and your team get the most out of Wellness Desk
What happens if I need new features?
We’re constantly improving. Many of our best features come directly from spa owner feedback — and we’d love to hear yours
Start your 7 days free trial today!
Experience effortless spa management with AI-driven tools for scheduling, client engagement, and business growth — all in one place.